We are working with a family-owned and operated company best known for the iconic Original Whirley Pop® Stovetop Popcorn Popper, patented in 1980. In addition to the Whirley Pop, they offer a growing lineup of popcorn varieties, oils, seasonings, gift sets, and accessories that delight customers across the country. After several years of strong growth, they are expanding our team to support the next phase of the business.
We are seeking a Finance Administrator to serve as a key operational partner across accounting, finance, and human resources. This role is ideal for someone who enjoys wearing multiple hats, understands how a growing business operates, and wants to make a meaningful impact.
Position Overview
The Finance Administrator will act as a trusted right-hand partner to leadership, supporting day-to-day accounting functions, cash flow visibility, and core HR administration. This role requires strong attention to detail, sound judgment, and the ability to spot trends, identify issues, and help drive solutions. As the company continues to grow, this position will naturally evolve with increased responsibility and ownership.
Key Responsibilities
Accounting & Finance
- Manage Accounts Receivable, including:
- Invoicing wholesale accounts
- Posting and monitoring customer payments
- Assisting with collections on past-due accounts
- Tracking and resolving customer short payments and chargebacks
- Manage Accounts Payable, including:
- Entering payables and matching purchase orders to invoices
- Reconciling discrepancies and verifying freight charges
- Preparing, cutting, and mailing checks
- Support cash flow management, including:
- Providing daily cash flow reporting to leadership
- Assisting with borrowing base and line-of-credit tracking
- Assist with financial reporting, including:
- Bank reconciliations and bank reporting
- Budget tracking and cost accounting
- Month-end close support
Human Resources & Payroll
- Process payroll, including:
- Calculating and submitting employee hours
- Tracking vacation and sick time
- Administer employee benefits:
- Oversee health insurance and assist employees with benefit questions
- Support HR operations, including:
- Assisting with certificates of insurance
- Maintaining and updating the employee handbook
- Supporting other HR-related needs as the business grows
Business Support & Partnership
- Act as an “eyes and ears” partner for leadership, helping identify trends, risks, or operational inefficiencies
- Analyze data to understand issues such as short payments, customer behavior, or process gaps and recommend improvements
- Balance follow-up on past-due accounts while maintaining strong customer and vendor relationships
- Collaborate with key team members across departments to keep operations running smoothly
What We’re Looking For
- Experience supporting accounting and office operations in a small to mid-sized business environment
- Strong understanding of AR, AP, payroll, and basic financial reporting
- Ability to recognize patterns in data and proactively suggest solutions
- Highly organized, detail-oriented, and dependable
- Comfortable handling confidential financial and employee information
- A learner’s mindset — someone who wants to grow with the company and take on increasing responsibility over time